WEB-Lease

WEB-Lease is a browser based internet application containing a variety of modules that allow our customer's clients to securely access the key elements of PRO-Lease.

All pages update the main PRO-Lease database ensuring that all data entered is instantly visible from within the core system.

Administration

The systems administrator provides a wide variety of tools to allow the user to control access, set-up security and configure the site.

Features

• Login account and user setup
• User group and security maintenance
• Frequently asked questions maintenance
• News maintenance
• Styling maintenance
• System parameter maintenance
• Vehicle selection defaults

Business Benefits

Site administration is performed via the internet, allowing the systems administrator to administer the site remotely.

Quotations

Allow the fleet users to generate bespoke multi vehicle quotations, through to requesting an order for a vehicle, or to access historic quotations.

Features

• Company selection (for a client who has access to a group of companies)
• Recall previously saved quotations
• Generate a quotation for a new or used vehicle
• Customer profile selection - term/mileage/product
• Vehicle selection based on a number of key parameters, for example:
  • Manufacturer/model
  • Fuel type
  • Engine size
  • Number of doors/body style
  • CO2 emission range
  • NCAP rating
• Multi vehicle quotations
• View the rentals with the ability to manipulate by:
  • Adding fitted extras
  • Changing the term/mileage
• View key data about the vehicle:
  • Payment breakdown
  • Key technical information (MPG/CO2)
  • Anticipated personal tax benefit in kind
• View full technical details about the vehicle
• Quotations can be formalised and printed on screen or via a PDF download
• Request a vehicle order for the specified vehicle which will notify the sales executive
• Broker quotes provides all the benefits of WEB-Lease quotations with the following additional features:
  • Maintenance if client profiles
  • Dual branding
  • Administration of broker commission
  • Ability to use broker's pricing and bonus structure
  • Secure data capture for credit proposals

Business Benefits

Allowing the customer the ability to manipulate a quotation takes away the need to issue large rate books and cuts down significantly the staffing costs for administering sales.

Fleet Facts

Fleet Facts allows fleet managers to view their fleets based on a combination of key search parameters:

• Vehicle specification
• Key dates (VED renewal, MOD due, start/end date)
• Vehicle status

Features

After making the selections, the relevant vehicles will be listed. The list can be printed or you can drill down to look at details of a specific vehicle. This includes:

• Vehicle details including vehicle specification, order details, service & warranty details and key dates
• Maintenance history
• Fuel card data
• Driver details
• Invoices raised for the vehicle

Business Benefits

Fleet managers can view their fleets interactively and in real time.

Driver Administration

Allows the fleet manager to keep records of drivers and the vehicles they are in up to date.

Features

• Driver contact details maintained online
• Allocation of drivers to vehicles
• View driver vehicle history

Business Benefits

Fleet Managers can maintain driver details online, and keep driver histories up-to-date which is vitally important for accurate P11D reporting.

Accounts Enquiry

Allow customer clients to enquire about their accounts online.

Features

• Aged balance
• View invoices as either a web page or PDF download
• View statements as either a web page or PDF download
• View payments and credit notes against invoices

Business Benefits

Clients can review their account and reprint any invoice online.

Fleet Demographics

A graphical view, in the form of a pie chart, of a company fleet by user selectable criteria.

Select by:

• Manufacturer
• Model
• Sector
• Fuel
• Engine size
• Transmission
• Body style
• CO2 rating
• NCAP rating
• P11D value

Business Benefits

Fleet manager can see the breakdown of fleet at a glance.

Car Rental

A web based Car Rental booking system for Corporate customers.

Features

• Branch Pick-up/Return selection or Delivery and Collection information controlled by customer
• Selection of extras
• Validation of starting date based on customer lead time parameters
• Choice of invoicing customer or driver paying
• Travel agents interface
• Confirmation email sent to driver or travel agent

Business Benefits

Online bookings reduce input by car rental branches.

Management reporting

Allows users to generate their own reports. The reports can be one-off or regularly run reports. They can also be scheduled to run at intervals. Reports are available in various categories: Fleet management, Maintenance, Fleet demographics, Marketing, Vehicle ordering, Sales ledger, P11D. All reports generated are in CSV format and can be emailed to a variety of personnel.

Features

• Users can have their own individual list of reports
• Report categories can be tailored by user
• Reports can be emailed or picked up from disc
• A range of companies can be selected
• If a parent company is selected it will report on the subsidiaries
• Field selection determines the parameters which are prompted for at run time
• Pre-defined reports can be included in the user list

Business Benefits

Customers can call off their own ad-hoc reports, giving a better management information.

User maintenance

If a client needs to give access to a large number of users, this administrative task can be given to the fleet administrator, allowing them to set up their own users.

Features

Maintain the company's users and their access permissions online.